Presenter '13: Customizing the Player Menu

Article Last Updated

This article applies to:

Articulate Presenter lets you control how the course menu looks. In this tutorial, we'll explore the various menu formatting options. (In order for the Menu to show in your course, it needs to be enabled in your player. Learn more about that here.)

To customize your menu, go to the Articulate tab on the PowerPoint ribbon, and click Player.

When the Player Properties window appears, click the Menu button. As you make changes to the options on the left side of the window, keep an eye on the Preview area in the right side of the window. It'll change to reflect your choices.

Tip: You can also access the menu editor from the Slide Properties manager.

Changing a Slide Title in the Menu

The titles you see in the menu default to the text from title placeholders on your slides. (If a slide doesn't have a title, the number of the slide will be used as its default title.) You can change the slide titles in the Menu editor without affecting the actual text you've entered on the slides themselves.

To change a slide title, select it in the menu, and click the Rename slide button below the menu. Type a new title, and press Enter on your keyboard.

Changing the Indent Level of Menu Items

Control the look and function of the menu using hierarchical levels. Here's how:

  1. Select a title in the Menu editor.
  2. Click the right arrow to increase the indent or the left arrow to decrease the indent.

When you publish, a small triangle will appear next to any title that has sublevels beneath it. Learners can click the triangles to collapse and expand levels.

Controlling the Collapse and Expand Behavior of Levels

Want levels to automatically collapse when learners are finished with each section? Here's how:

  1. Click the gear icon (the Additional Options button) below the menu.
  2. In the window that appears, mark the box next to Auto-collapse menu as learner progresses.
  3. Click OK.

And here's how to control when levels expand:

  1. Click the gear icon (the Additional Options button) below the menu.
  2. In the window that appears, use the Behavior drop-down to select one of the following options:
    • Expand level when the user is inside level: With this option, a level will expand to reveal sublevels when the learner advances past the top-level slide for thet section (i.e., when they're inside the section).
    • Expand level when the user reaches heading: This option will expand a level as soon as the learner reaches a slide that has sublevels.
    • Don't automatically expand level: Levels won't expand when this option is selected. Learners can still expand them manually by clicking the small triangle next to any slide in the menu.
  3. If you want to restrict when learners can expand levels, select one of the options from the Restrictions drop-down:
    • Only expand once user is inside the level: Learners can only click the triangle to expand a level when they're on a sublevel slide.
    • Only expand after user reaches heading: Learners can click the triangle to expand a level when they're on any slide with sublevels immediately after it.
    • Levels can be expanded at any time: This is the default option. It lets learners click the triangle next to any slide at any time to reveal the sublevels below it.
  4. Click OK.

Hiding Items from the Menu

Want to hide a slide title from the menu? Just select the slide title in the menu, and click the Remove from menu button (the eye icon) below the menu. Hidden slide titles become italicized here in the menu editor, so it's easy to see at a glance which slides have been hidden. Slides you hide in the menu will still be part of your course; their titles just won't appear in the menu.

Tip: If you hide a slide that has indented slides below it, Presenter will also hide the indented slides.

If you change your mind about hiding a slide, you can unhide it by clicking the Remove from menu button again.

Resetting Your Menu to Reflect the Slide Titles in Your Course

If you make changes to your menu and then decide that you want to reset the menu back to what it was originally, click the Reset from presentation button below the menu.

Resetting the menu does the following:

  • Slide titles will revert back to the way they appear on the slides in your presentation (i.e., the title placeholders).
  • Indent levels will be removed.
  • Hidden slide titles will still be hidden—although you can manually unhide them at any time (see above).

Wrapping Long Titles or Adding a Tooltip

If some of your slide titles are too long to display in the width of the menu, you can wrap the text, or you can have a tooltip show the full title when learners hover over it. Here's how:

  1. Click the gear icon (the Additional Options button) below the menu.
  2. When the Menu Options window appears, mark the box next to Wrap long menu item titles to wrap titles.
  3. Mark the box next to Show tooltip on hover to have a tooltip to appear when learners hover over long titles.
  4. Click OK when you're done.

Adding or Removing Automatic Numbering

By default, Presenter automatically numbers slide titles in your menu. If you don't want to use numbers, do this:

  1. Click the gear icon (the Additional Options button) below the menu.
  2. When the Additional Options window appears, uncheck the box next to Number entries in the menu automatically.
  3. Click OK.

Changing the Navigation Method

The navigation method for Presenter courses defaults to Free—meaning learners can view slides in any order. If you're building a linear course and want learners to move through it in order, switch to Restricted or Locked navigation. This prevents learners from using the menu to jump to other slides. Here's how to switch and how to decide which navigation method to choose:

  1. Click the gear icon (the Additional Options button) below the menu.
  2. When the Menu Options window appears, use the Navigation Restriction drop-down to choose one of the following:
    • Free: This lets learners click slide titles in the menu to navigate to any part of the course at any time. They can view slides in any order.
    • Restricted: This means learners can view the current slide and any slide they previously viewed, but they can't use the menu to jump ahead or skip over slides.
    • Locked: This means learners can only view slides in the order you've designed. They can't use the menu to jump ahead or skip over slides, nor can they use it to go back to any previously viewed slides.
  3. Click OK when you're done.

Tip: If you just want to lock specific slides in your course so learners are required to view those slides in their entirety—regardless of the navigation method you chose for your overall course—you can do that in the Slide Properties manager.

Saving Your Changes to the Player

If you click OK on the Player Properties window and save your presentation, Presenter saves your player customizations in the project file. It's a good practice, though, to save your player separately, so you can apply the same player customizations to other courses.

To save your player, click the Current Player button and choose Save. Enter a name for the player if you're prompted, and click OK.

Displaying the Menu Only for Certain Slides

By default, built-in player tabs—like the Menu—display for all slides in a course. If you want to hide them for certain slides, you can do that. To learn how, see this tutorial.

Changing the Name of the Menu Tab

Want to change the title of the Menu tab? Easy! The name comes from your player's text labels. If you need help editing text labels, see this tutorial.