Presenter '13: Publishing a Presentation for Microsoft Word

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Publish your Articulate Presenter projects to Microsoft Word for others to review, translate, or print. It's easy!

Step 1: Enter Title, Description, and Folder Location

    1. Go to the Articulate tab on the PowerPoint ribbon, and click Publish.
    2. When the Publish window appears, click the Word tab on the left edge of the window.
    3. Check the text that appears in the Title field, and customize it if you'd like. This text defaults to the name of your PowerPoint file. If you change it, the new text will appear at the top of your Word document when you publish (but your actual file name won't change).
    4. The ellipsis button (...) next to the Title field lets you open an additional window where you can enter optional project information. This information is only used if you later republish your presentation for the web and your learners view it on an iPad with the Articulate Mobile Player app. For more details on how this additional project info is used, see Publishing a Presentation for Web.
  1. In the Description field, enter optional, descriptive text about your presentation. This text won't appear in your Word document, but it's used in your published output if you later republish for a different format (Web or LMS).
  2. In the Folder field, indicate the place on your computer where you want Presenter to create your published output. Click the ellipsis button (...) to browse to a specific location. When you publish, Presenter will create a new folder in that spot that'll contain your Word document.

Step 2: Choose the Presenter(s) and Output Type

The Properties section of the Publish window is where you choose what will be included in the Word document.

  1. The Presenter drop-down lets you choose a presenter bio for the presentation. If you choose a single presenter, their bio will appear on the first page of the Word document along with other general information about the course. If you select slide-level presenters, their bios will be included on each slide where they're assigned. (See Managing Slide Properties.) Click the ellipsis (...) button to manage your library of presenter bios.
  2. The Output type drop-down determines how much information gets included in the Word document:
    • Storyboard: This option gives you a 3-column layout that includes detailed slide information, a thumbnail image of each slide, and the text from PowerPoint's notes pane.
    • Presenter Notes: This gives you a simple Word document that lists each slide number, slide title, and the text from PowerPoint's notes pane.

Step 3: Publish

When you're finished selecting your options, click the Publish button. Presenter creates your Word document in the folder you specified. You'll see the following Publish Successful dialog.

  • View Document: This opens your Word document in Microsoft Word, so you can view and edit it as needed.
  • Email: This opens up a new email message with a zipped copy of your Word document attached. This makes it easy to share your content with a reviewer or translator.
  • FTP: This opens a window where you can enter your FTP credentials and transfer your output to a website.
  • ZIP: This creates a zipped file of your output in the location you specified on the Publish window.
  • Open Folder: This opens a file viewer where you can see the Word document that was just created. You can move, rename, or copy it.