Presenter '13: Saving Your Player or Switching to a Different One

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When you make changes to a course player, those changes get saved in the project file. But Articulate Presenter also lets you save the player on its own, so you can use it in other courses or share it with other content developers.

In this tutorial, we'll look at how to save a player, how to apply a previously saved player to a course, and how to import, export, and delete players.

Opening the Player Properties Window

Go to the Articulate tab on the PowerPoint ribbon, and click Player.

Saving Your Player

To save your player, click the Current Player button, and choose either of the following:

  • Save: Use this option to save the player under its current name. If you haven't saved the player before, Presenter will ask you to enter a name.
  • Save As: This saves a copy of the current player under a new name, which Presenter will prompt you to provide. This is a good option if you want to make variations of your customized player.

Click OK to close the Player Properties window when you've finished modifying your player configuration. If you click the in the upper right corner of the window instead of clicking OK, your changes will be canceled. In other words, the in the upper right corner performs the same function as the Cancel button.

When you save a Presenter player, it gets stored as an *.xml file on your local hard drive, and it gets added to the list of available players you can apply to any course. (See the next section of this tutorial to learn how to apply a saved player to a course.) The location where the *.xml file is stored depends on which version of Windows you're using:

  • Windows Vista or later:
  • Windows XP:
    C:\Documents and Settings\%username%\Application Data\Articulate\Shared\3.0\Players

Applying a Player that You Previously Saved

When you save a player, you can apply it to other courses. To do that, click Current Player, scroll to Open, and choose the player you want to apply to the course.

The default Presenter Player will always appear in the Built-In section at the top of the list. Any player in the Custom section whose name is followed by "(on disk)" has been saved to your hard drive. A player name followed by "(in project)" is stored only within the current project itself and hasn't yet been saved under its own name.

Sharing a Player (Exporting a Player)

If you want to share a player with a colleague or transfer it to a different computer, export the *.xml file. That same file can then be imported by any other Presenter user. Here's how to export a player:

  1. On the Player Properties manager, click Current Player and choose Export.
  2. Browse to the location where you want to save the player.
  3. Enter the name you want to give the exported player (it defaults to the player name you've used in Presenter, but you can enter a different one).
  4. Click Save.

Now you can give the file to a colleague, or use it on another computer. For instructions on how to import the file, see the next section of this tutorial.

Using a Player Someone Shared with You (Importing a Player)

If someone gives you an *.xml file for a Presenter player, you can import it to your current project like this:

  1. On the Player Properties window, click Current Player and choose Import.
  2. Navigate to the *.xml file for the player you want to import, and click Open.
  3. This applies the player to the current project. If you'd like to save it so it's available for other Presenter projects, use the steps we covered earlier in this tutorial for saving your player.

Deleting a Player from Your Hard Drive

If you no longer need a player you previously saved, you can delete it like this:

  1. On the Player Properties window, click Current Player and choose Open.
  2. Scroll through the list and find the player you want to delete. Click it to apply it to the current course.
  3. Click Current Player again, and this time choose Delete. Click Yes at the confirmation prompt.

This deletes the player and reverts your course back to the default Presenter player. If any other courses you've built happen to use the player you deleted, it'll remain saved within those courses; it'll just be saved within the project rather than as a separate player file on your computer.

Undoing Changes Made to a Saved Player

Let's say you've saved a player and then made additional modifications, but you haven't yet re-saved it. Although the modifications will stay in the current project file, they're saved only "In project"—meaning they're not saved to the actual player file yet (and won't be reflected in other courses that use the same player).

To revert back to the previously saved version of the player, click Current Player and choose Reset.