Storyline 1: Publishing a Project for Articulate Online

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Articulate Storyline's publishing options make it easy to publish and upload your course to Articulate Online, all at once.

Step 1: Enter the Title and Description

  1. On the Home tab of the Storyline ribbon, click the Publish button. (Or, from any other tab on the ribbon, you can click the small triangle under the Preview button, and then choose Publish.)
  2. When the Publish window appears, select Articulate Online.
  3. Check the text that appears in the Title field, and customize it if you like. This text defaults to the name of your Storyline file. If you change it, it'll change the title text that Storyline uses in the following places (but it won't change your actual file name):
    • The title of your content as it appears in Articulate Online's content list.
    • The browser title bar, when learners view your published course in a browser window.
    • The top bar of your course player, if you've opted to include the title as one of the player features
    • If you publish your content for use with the Articulate Mobile Player, the course title is also used on the HTML launch page from which learners can add the course to their player. Once they do that, the title is added to the list of course names in the mobile player library.
  4. In the Description field, you can enter some descriptive text about your course if you like. If you enter a description, it’ll be used in the following places:
    • When you manage your content in Articulate Online, the description will appear along with the course title.
    • The description will appear to learners who access your content through Articulate Online's user portal, if you choose to enable that. (You can learn more about the user portal and other options for giving users access to your content, in this tutorial.)
    • If you publish your content for use with the Articulate Mobile Player, the description is also used on the HTML launch page from which learners can add the course to their player. Once they do that, the description text appears below the course thumbnail in the mobile player library.

Step 2: Enter Additional Project Info for the Articulate Mobile Player (Optional)

If learners will view content on iPads with the Articulate Mobile Player, you can add more information by clicking the ellipsis button (...) next to the Title field on the Publish window. The following Project Info window appears.

  1. The Title and Description are the same as what you entered on the Publish window; change the text here if you'd like.
  2. When learners browse content in their Articulate Mobile Player library, the thumbnail below the Title field will appear for this course. By default, Storyline uses an image of the first slide in your course, but you can choose a different image. Just click the blue slide title text. Then either select a different slide, or click Picture from File and choose an image.
  3. AuthorEmailWebsiteDurationDate, and Version appear on the content information cards in the Articulate Mobile Player library.
  4. Identifier applies only to content published for LMS.
  5. Keywords aren't currently used. They'll be used in a future version of the Articulate Mobile Player app.

When you're finished customizing the project information, click OK to return to the Publish window.

Step 3: Choose HTML5 and/or Mobile Publishing (Optional)

If some or all of your learners will access your content with an iPad or some other mobile device that doesn't support Flash, you can use the following options on the Publish window to make your course viewable in HTML5, the Articulate Mobile Player, or both. If you do this, be sure to also check out the info here so that your content looks and behaves the way you expect when viewed in a non-Flash environment.

  • Include HTML5 output: This prepares your course so that it's viewable as HTML5 content if a learner doesn't have the Flash player and they view your course in an HTML5-compatible browser. Keep in mind that not all browsers handle HTML5 content equally. This article identifies which browsers your learners should use if they need to view your course as HTML5 content.
  • Use Articulate Mobile Player on iPad: This prepares your course so that learners receive the best possible viewing experience on an iPad. (IMPORTANT:  If you need to track and report on learners’ progress or results, you’ll need to publish your content with Storyline Update 1 or later. If you republish and re-upload a course that you previously published to Articulate Online, the newly published course will replace the previous one—and any existing data will stay intact—as long as you keep the Title field the same.) If you do mark this option, users may  view the content through the free Articulate Mobile Player, which they'll be prompted to install the first time they attempt to use their iPad to view a Storyline-published course.
  • Allow downloading for offline viewing: This checkbox box is currently ignored when you publish to Articulate Online, since learners will need to be online in order for the course to send tracking data to your account. (A future version of the Articulate Mobile Player may support offline viewing, and if so, at that time this setting will be honored for courses you previously published.)

Step 4: Check Player Properties and Quality Settings

The Properties section of the Publish window is where you can make any last-minute changes to your course player, or  change the compression settings Storyline uses when publishing. 

  1. The Player field shows the name of the player that Storyline will use when you publish. (The player is the interface that users see when they view your course, and it can include things like player controls, resources, a glossary, a menu, and other features.) Click the player name if you'd like to make some final adjustments to your player or switch to a different player. If you need help choosing your player settings, see the tutorials here.
  2. The Quality field allows you to control the compression settings Storyline uses for any audio, video, and pictures you've added to your course. The settings here default to whatever you used the last time you published a Storyline project. To change the quality settings, click the blue text and change any of the fields as noted below; then click OK.
    • Choose Standard if you want to use the default settings. If you mark this option, the values on the window revert back to their defaults (video quality of 5, audio bitrate of 48kbps, and image quality of 80%).
    • Choose Custom if you want to define your own quality settings. Then click and drag the slider on any of the three values to change the compression. Using higher values means higher-quality output, but also larger file sizes (which means longer download times). Lower values mean smaller file sizes and faster download times, but the visual and audio quality will be lower as well.

Step 5: Choose Your Tracking and Reporting Preferences

In the Properties section of the Publish window, click the Tracking field to open the following window, where you can choose your options for the way Articulate Online tracks and reports on your learners' progress:

  1. Report status to AO allows you to choose the wording that Articulate Online uses in reports when expressing learners' status. Use the selector to choose one of the four options available.
  2. Communicate resume data allows you to choose how Articulate Online handles resume data if you've enabled the resume feature on your player.
    • On Course Complete: With this option, the course communicates resume data when the learner closes the browser window in which they're viewing your course, or when they reach the completion threshold that you choose in the Tracking section (explained below). 
    • After Every Slide: With this option, the course sends resume data each time the learner advances to another slide in your course. If you choose this option, and if you've enabled the resume feature on your player, then learners who experience an internet disruption while taking your course will still be able to pick up where they left off, without losing their progress, when they relaunch the course. Keep in mind that because this option results in frequent communication between your course and Articulate Online, it does increase network traffic, which can become significant if you roll out your course to many learners at the same time.
  3. In the Tracking section of the window, choose one of the following:
    • Track using number of slides viewed: With this option, you can specify how many slides learners need to view in order to complete the course.
    • Track using quiz result: This option appears if your course includes a quiz result slide. Select this if you want to track learners based on their quiz results. If your course has multiple quizzes, you'll need to pick just one result slide to use for tracking.
  4. Click OK when you're finished setting up your tracking and reporting preferences.

Step 6: Enter Your Articulate Online Credentials and Publish

To complete the process, enter your Articulate Online credentials (account URL, email address, and password) and click the Publish button.

Your course publishes and uploads to Articulate Online all at once. How fast this happens depends on the size of your course and your internet speed.

When the Publish Successful window appears, click Manage Content to open Articulate Online and manage the course you just uploaded.

Publishing Tips

If a firewall blocks you from publishing directly to Articulate Online, you can publish your course on your local computer and then manually upload it to Articulate Online. See this user guide for details.

Articulate Online has a maximum size limit of 500 MB per course. If you think you might be approaching that limit but aren't sure, here's how to check: publish the course on your local computer (see the link above) and then check the file size of the Storyline package that's generated.


If You Publish for HTML5 and/or the Articulate Mobile Player...

When you give learners access to your content and they launch your course, they'll automatically see the right type of content based on the device and browser they're using:

  • They'll see the Flash content if their browser supports it.
  • If they're using an iPad, and if you chose the Articulate Mobile Player option when you published, they'll see a launch page that allows them to view the course in the Articulate Mobile Player. (And if they don't have the player installed on their iPad yet, they'll see an option to install it.)
  • If they're using an iPad and you didn't choose the mobile player option when you published, but you did choose HTML5, they'll see the HTML5 output.
  • If they're using some other non-Flash compatible browser and you chose to publish for HTML5, they'll see the HTML5 output.