Articulate resources may be lost when editing or publishing a .PPTM file in PowerPoint 2003 or earlier

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PowerPoint Macro-Enabled Presentations, which use a file extension of .PPTM, are not native to PowerPoint 2003 or earlier.  If you create a .PPTM presentation in PowerPoint 2007 and then attempt to edit or publish it with an earlier version of PowerPoint, it may appear that your Articulate resources (audio, video, etc) have disappeared.

When editing or publishing a .PPTM presentation in PowerPoint 2003 or earlier, you may find that Articulate Presenter '09 creates a new .PPT (PowerPoint) file and a new .PPTA (Articulate Presenter) file and also creates a backup of any existing .PPTA file by inserting "-old" (without quotes) in the file name just before the .PPTA extension.  (Note that it is the "-old.PPTA" file that contains your missing Articulate resources.)

This is a known issue.  If you have attempted to edit or publish a .PPTM presentation in PowerPoint 2003 or earlier and found that your Articulate resources (audio, video, etc) are missing, you can recover them from the "-old.PPTA" file by following the instructions in this article.

You can avoid this issue by first saving your .PPTM presentation, using PowerPoint 2007, in a backwards-compatible format (.PPT).  Here's how:

  1. Open your presentation in PowerPoint 2007.
  2. Click the Microsoft Office button in the upper left corner.
  3. Scroll to Save As, and select Other Formats.
  4. From the Save as type drop-down list, select PowerPoint 97-2003 Presentation (*.ppt).
  5. Select the same location where the .PPTM file is located, and click the Save button.
  6. Then create an Articulate Presenter Package.
  7. Transfer the resulting zip file to another computer that has PowerPoint 2003 or earlier.
  8. Fully extract the zip file.
  9. Edit and publish your presentation as required.