Presenter '13: Publishing a Presentation for CD or Another Local Source

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Articulate Presenter lets you publish e-learning content for local use. Use this option if you need to deploy your presentation on a CD, DVD, or standalone computer (kiosk).

Step 1: Enter Title, Description, and Folder Location

    1. Go to the Articulate tab on the PowerPoint ribbon, and click Publish.
    2. When the Publish window appears, select CD on the left.
    3. Check the text that appears in the Title field, and customize it if you'd like. This text defaults to the name of your PowerPoint file. If you change it, it'll update the title text that Presenter uses in the following places (but it won't change your actual file name):
      • The folder that Presenter creates to contain your published output. For example, if the Title field contains the words MSDS Course, Presenter creates a new folder on your hard drive called MSDS Course—Presenter output when you publish.
      • The browser title bar, when learners view your published presentation in a browser window.
      • The top bar of your course player, if you've opted to include the title as one of the player features.
    4. The ellipsis button (...) next to the Title field lets you open an additional window where you can enter optional project information. This information is only used if you later republish your presentation for the web and your learners view the presentation on an iPad with the Articulate Mobile Player app. For details on how this project info is used, see Publishing a Presentation for Web.
  1. In the Description field, enter descriptive text about your presentation. When you publish for CD or another local source, any text you enter here won't be visible to your learners, but it'll be saved as part of your project. The description will be visible to learners if you republish for a different destination, such as the Web or LMS.
  2. In the Folder field, indicate the place on your computer where you want Presenter to create your published output. Click the ellipsis button (...) to browse to a specific location. Presenter will create a new folder in that spot with all the files needed to play your presentation.
    • Important! Always publish to your local drive. Publishing to a network drive or a USB drive can create problems with your published output. After you publish your presentation to a local folder, you can burn it to a CD or DVD or move it to another local destination.

Step 2: Check Player Properties and Quality Settings

The Properties section of the Publish window is where you make last-minute changes to your course player and the compression settings Presenter uses when publishing. 

  1. The Player field shows the name of the player that Presenter will use when you publish. (The player is the interface that learners see when they view your presentation. It can include things like player controls, resources, a menu, a glossary, and other features.) Click the player name to make adjustments or switch to a different player. If you need help choosing your player settings, see this tutorial
  2. The Quality field lets you control the compression settings Presenter uses for audio, video, and pictures you've added to your presentation. The settings here default to whatever you used the last time you published a Presenter project. To change the quality settings, click the blue text and change any of the fields as noted below, then click OK.
    • Choose Standard if you want to use the default settings. If you mark this option, the values on the window revert back to their defaults (video quality of 5, audio bitrate of 48kbps, and image quality of 80%).
    • Choose Custom if you want to define your own quality settings. Then click and drag the slider on any of the three values to change the compression. Using higher values gives you higher-quality output but also larger file sizes (which means longer download times). Lower values give you smaller file sizes and faster download times, but the visual and audio quality will be lower.
  3. The Presenter drop-down lets you choose a presenter bio for this presentation. The presenter bio will appear in the sidebar of your published course. Click the ellipsis (...) button if you need to manage your library of presenter bios. Note: In order for the presenter bio to display in your published presentation, you'll need to enable the Presenter panel in your course player. Click here to learn how.

Step 3: Publish

When you're finished making selections, click the Publish button. Presenter creates your published output in the location you specified. When publishing is complete, you'll see this Publish Successful dialog.

  • View Presentation: This launches your presentation so you can view it.
  • Email: This opens up a new email message with a zipped file of your published output attached. This makes it easy to share your presentation with a subject matter expert (SME) or someone who will place it in the location from which it'll be deployed.
  • FTP: This opens a window where you can enter your FTP credentials and transfer your output to your website. This probably isn't something you'd need or want to do, since you've chosen to publish for CD, which optimizes your content for local deployment instead of online deployment.
  • Zip: This creates a zipped file of your output in the location you specified on the Publish window.
  • Open Folder: This opens a file viewer where you can see the files Presenter just created. There will be several folders and files, which are all necessary for your course to play properly. The file that launches the course  is Launch_Presentation.exe. There’s also an autorun file, which causes your presentation to launch automatically when burned to a CD.

What Do I Do with My Published Files?

After publishing, copy the output to a CD, DVD, USB drive, network drive, or kiosk. You can even email it to learners. See the following tips for each distribution method.


Your course should automatically launch when it’s burned to a CD and viewed on a Windows PC. If it doesn’t, instruct learners to double-click the Launch_Presentation.exe file to launch it.


When your course is burned to a DVD, it must be played in a computer DVD drive. It won’t function in a DVD player connected to a TV. Instruct learners to double-click the Launch_Presentation.exe file to launch the course.

USB Drive

Instruct learners to double-click the Launch_Presentation.exe file to launch the course.

Network Drive

Zip your published output and copy the zip file to your shared network drive. Instruct learners to download and extract the zip file on their local computers, then double-click the Launch_Presentation.exe file to launch the course.


Place a shortcut on the kiosk desktop that opens the Launch_Presentation.exe file, or instruct learners to double-click the Launch_Presentation.exe file in the published output.


Zip your published output and email it to your learners. Instruct them to extract the zip file on their local computers then double-click the Launch_Presentation.exe file to launch the course.